Vehicle passports: updated forms, guidance and receipts
Motorsport UK has introduced updates to the Vehicle Passport process, including new application forms, clearer guidance for owners and scrutineers, and changes to how receipts are issued. These updates are designed to make the process more straightforward and easier to manage for everyone involved.
Vehicle passports
New Passport Application form for Scrutineers:
The Scrutineer Fee for Vehicle Passports is £24, this amount and any agreed expenses is all that needs to be collected from the Owner / Applicant by the inspecting Scrutineer.
The remaining £24 of the Vehicle Passport Fee will be collected directly from the Owner / Applicant via a link to the Motorsport UK Webshop.
Vehicle Passport Amendment and Change of Owner form for Vehicle Owners:
For vehicle owners, a new amendment and change of owner form is now in place. The previous paper and PDF change of ownership forms are obsolete and should no longer be used or recommended. Owners should be directed to the online form only.
While an amended passport is being processed, owners can continue to use their existing passport together with the confirmation email as evidence at event scrutineering.
Lost Passport Declaration Form for Vehicle Owners:
A lost passport declaration form is also available for owners who need to report and replace a missing Vehicle Passport.
Vehicle Passport Lost Passport Declaration Form
Save versus Submit!
On all forms, there is the option to save the form as a work in progress. This will provide you with a link that you can bookmark to return to when ready. You can also input an email address and the link to the saved form will be sent to your inbox.
Saving the form does not submit it!
When completed, please make sure to click:
Vehicle Passport Receipts
The process for the issuing of receipts when inspecting a vehicle for a Vehicle Passport has changed. After the inspection has been carried out and the application submitted via the Cognito form, the applicant will receive an email confirming submission and their new Vehicle Passport number, this email will also provide the applicant with the Owner’s Declaration details previously documented on the ‘Scrutineer’s Inspection Receipt’ and the 30 day receipt that can be used for event scrutineering.
As the Inspecting Scrutineer, you are welcome to issue a personal receipt to the applicant detailing the Scrutineer’s fee and any agreed expenses collected, this is entirely your choice, and any receipt of this nature does not need to be uploaded to the application form when submitted.
Vehicle Passport inspections conducted on the same day as an event do not require a receipt on the day as they should be conducted with the knowledge and agreement of the Chief Scrutineer for the event.
Should an applicant require an extension to the 30-day event Scrutineering receipt, they should contact Motorsport UK Technical.
Any previously issued versions of the Scrutineers Inspection Receipt form are now obsolete and should no longer be issued. Any receipts issued and dated prior to 06 April remain valid to the expiry of their 30-day period.
Example below of the new-style ‘receipt’ for your reference:
