The November 2026 Clerks’ & Stewards’ Bulletin brings together the latest guidance and reminders to support you in delivering safe, fair and well-run events. This edition includes updates on safeguarding and DBS checks, guidance on Medical ID and emergency information, important reminders on Rescue Unit deployment and medical response at circuits, and clarification of National Competition Rules relating to Karting penalties, Entrant status and judicial proceedings.
Disclosure & Barring Service (DBS) Checks – Guidance for Clubs and Officials
We’ve introduced a new DBS Checks Guide to help Clubs and Officials better understand the DBS process and their safeguarding responsibilities.
The guide provides an overview of what a DBS check is, why checks are required and the steps involved, helping you understand the importance of safer recruitment and ensuring the appropriate checks are in place.
We encourage you to take a look at the guidance and familiarise yourself with the process.
Medical ID and Emergency Information:
As we continue through a busy period of events across the sport, we wanted to share a simple step you can take to help keep yourself safe by setting up Medical ID or Emergency Information on your smartphone.
In the event of an incident or medical emergency, having important details such as allergies, medical conditions and emergency contacts readily available could help those assisting you provide the right support as quickly as possible.
Setting this up is entirely optional and is not a requirement for participating in motorsport, but it’s a useful way we can all help look out for one another across our community.
Rescue Units and Medical Response at Circuits
We’ve received reports of incidents where a medical response vehicle has been deployed without a Rescue Unit, and we’d like to take this opportunity to reinforce the importance of having the appropriate resources available at the scene.
The priority is not solely whether extrication is required, but ensuring the safety of everyone at the scene. While medical personnel focus on treating the casualty, a Rescue Unit can play an important role in helping to identify hazards, manage scene safety and provide additional support to the medical team.
We would therefore ask Clerks of the Course to carefully consider the resources required when responding to a significant incident, ensuring the most appropriate level of support is deployed. For example, a Rescue Unit should be deployed alongside a medical response vehicle whenever a significant incident stops a session.
Your support in reinforcing this approach helps ensure the safety of everyone involved and supports an effective, coordinated response at events.
Penalties Applied to PG Entrant Licence Holders (Karting)
We’d like to remind officials that, in Karting, a child competitor does not necessarily need to be penalised for the actions or shortcomings of their Parent or Guardian (PG) Entrant Licence Holder.
Judicial decisions can be issued directly against the PG Entrant licence holder without affecting the child’s ability to continue competing.
Where an offence committed by a PG Entrant licence holder warrants disqualification from the event, responsibility may be transferred to another PG Entrant licence holder, allowing the child to continue participating, provided the appropriate transfer of responsibility and licence sign-over process has been completed.
This approach helps ensure that judicial decisions are applied appropriately while supporting young competitors in continuing to enjoy their motorsport experience wherever the regulations allow.
Entrant Status, Sign-On and Standing in Judicial Proceedings
To help ensure a consistent approach across events, we’d like to share a reminder of the requirements around Entrant licensing and sign-on, and how these relate to an Entrant’s status in judicial proceedings.
Under the National Competition Rules (NCR), an Entrant must hold a valid Entrant’s Licence (Chapter 6 Appendix 3 Article 2.1) and be properly entered and signed on for each individual Event in which they intend to participate in that capacity (Chapter 6 Appendix 1 Article 2.1).
An Entrant who does not hold the appropriate Entrant’s Licence and/or has not completed the required sign-on process for a particular event cannot be recognised as a Participant in that event under the NCR. This means they do not hold an official place in the Event as an Entrant, are not entitled to exercise the rights afforded to participants and do not have standing in any judicial proceedings arising from that event.
It’s also important to remember that participation in a previous event forming part of a Championship, Series or Trophy does not automatically grant participant status in any subsequent event. Entrants must hold the appropriate licence and complete the required sign-on process for each event individually, in accordance with the NCR and relevant Supplementary Regulations.
Only Entrants who hold the appropriate Entrant’s Licence and have completed the required sign-on process can be recognised as participants for the purposes of the event and any associated judicial or disciplinary proceedings.